We are building a team of employees that strive for excellence in public service. We do this by hiring ambitious, forward-thinking employees and then provide them with the tools and autonomy to raise the bar in their area of our organization. We love creative thinkers that implement new ideas for improving our service level. Our employees want to be part of the team and understand the importance of contributing to it. If this describes the work environment that you wish to be part of, please read further.
General Description
This is highly responsible technical and professional work in the procurement of goods and services for City departments with the Finance & Administration Department. This position is devoted to providing inventory and warehousing functions and professional procurement and contract administration services to the City. An employee assigned to this classification ensures that needed supplies are continuously available for the city's use.
 
An employee assigned to this classification is responsible for coordinating purchases in compliance with federal, state, and local laws, policies and procedures.
 
Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained.
Examples of Duties
Upon declaration of a disaster and/or emergency, employees in this classification may be required to report to work.
 
Exudes a positive customer service focus.
 
Advocates building organizational culture through aligning decisions with core values including integrity, honesty, respect, diversity, innovation, accountability, and communication.
 Prepares and evaluates specifications for bid document incorporation with the department; attends pre-bids, bid opening, reviews bid submittals, tabulates and anayzes bids; maintains complete records of all transactions; reviews bids with department personnel to determine the lowest responsive and responsible bidder.
 
Reviews competitive quotes received, analyzes data and awards bids; maintains complete records of all transactions. 
 
Reviews and finalizes specifications for bid document incorporation with the department; attends pre-bids, bid opening, reviews bid submittals, tabulates and analyzes bids; maintains complete records of all transactions; reviews bids with department personnel to determine the lowest responsive and responsible bidder.
 
Processes purchase order requests; determines method of purchase and supply sources. Issues purchase orders.
 
Acts as a liaison between departments and vendors to resolve problems.
  Plans, organizes, and schedules priorities with users to identify procurement methods and the development of procurement solicitation schedule for the fiscal year
 
Serves in an advisory capacity to departments regarding requests for proposals and evaluation of professional services.
 
Develops and conducts training for departments regarding policies and procedures governing the procurement process.
 
Interviews sales and technical representatives to obtain information relative to product availability, prices and shipping considerations, etc.
 
Corresponds with and frequently telephones vendors concerning delivery, substitutions, purchase order status, and interpretation of purchase order.
 
Interacts with agencies and contractors regarding preparation and award of bids, etc.
 
Identifies problem areas and recommends ways to improve efficiency in the area of contract administration and negotiation and procurement procedures.
 
Confers with other staff and external vendors to resolve issues pertaining to purchase orders, vendors, and account coding for POs. 
 
Attends seminars, training, and professional purchasing association meetings for current industry trends, product knowledge, and techniques.
Inventories all supplies in stock weekly, monthly, and annually. Submits requisitions for equipment and materials. Controls the storage and issuance of materials, supplies, and equipment.
  
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
 
NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
 
KNOWLEDGE, SKILLS AND ABILITIES
 
Considerable knowledge of procurement policies and procedures.
 
Considerable knowledge of procurement principles and practices of governmental entities.
 
Knowledge of contract processes and procedures.
 
Ability to express factual information clearly and concisely, orally and in writing.
 
Ability to analyze a variety of procurement problems, to make sound recommendations as to their solutions and to prepare working procedures.
 
Ability to prepare specifications to establish a competitive market, analyze bids and perform other necessary procurement functions.
 
Ability to manage, plan, organize and coordinate procurement activities.
 
Ability to follow established policies and procedures.
 
Ability to plan and organize workload to meet deadlines.
 
Ability to establish and maintain effective working relationships with City employees, department heads and vendors.
 
Ability to maintain accurate files of vendor/department records.
 
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is frequently required to sit; talk or hear; reach with hands and arms, and use hands to finger, handle or feel. The employee is occasionally required to stand and walk.
 
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
 
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
 
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
The noise level in the work environment is usually moderate.
Minimum Qualifications
Associate's degree in business administration, public administration, procurement management, contract management or a related field; or any equivalent combination of related training and experience. Successful completion of a criminal history background investigation is required prior to employment. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.
Supplemental Information
Certified Professional Public Buyer (CPPB) desired.